Clearances

The button Clearance FAQ's will take you to the Pennsylvania Dept. of Education's website regarding the 3 clearances required for school district employees.
 
The most Frequently Asked Questions are found below in the PDF link titled General Things to note re CLEARANCES
The Commonwealth of Pennsylvania has changed to a new electronic fingerprinting vendor, IDEMIA, for Federal Bureau of Investigation (FBI) criminal history background checks. IDEMIA, began processing FBI criminal history checks on November 28, 2017.
Federal Criminal History Background Checks are required by Act 114 of 2006, 24 PS 1-111 as amended (Act 61 of 2008)
 
Applicants will receive an unofficial copy of their report. However, the school is required to review the official CHRI online and print a file copy of the CHRI if the applicant is hired by the school or their contractor, or if the applicant is approved for student teaching.
 
APPLICANT PROCEDURES
The fingerprint-based background check is a multiple-step process, as follows: Registration- The applicant must register prior to going to the fingerprint site. Walk-in service is allowed but all applicants are required to complete pre-enrollment in the new Universal Enrollment system. Pre-enrollment can be completed online or over the phone.
 
The registration website is available online 24 hours/day, seven days per week at https://uenroll.identogo.com  Telephonic registration is available at 1-844-321-2101 Monday through Friday, 8am to 6pm EST. During the pre-enrollment process, all demographic data for the applicant is collected (name, address, etc.) along with notices about identification requirements and other important information.
Service Name:  School Districts.    Access Code:  1KG6XN

Clearances for NEW EMPLOYEES must have been completed within one year from date of hire.
Important:  A VOLUNTEER fingerprint report will not serve for employment purposes and you will need to be reprinted upon hire.  It is important to use the correct Service Name and Access Code.
Act 126 Child Abuse Recognition and Reporting Act
Section 1205.6.
Child Abuse Recognition and Reporting Training.--(a)  School entities and independent contractors of school entities shall provide their employees who have direct contact with children with mandatory training on child abuse recognition and reporting.
 
All DASD employees, including substitutes, are required to show proof of completion of this course.
Pennsylvania Department of Education Act 126 Approved Act 48 Course List > Act 126 Approved Act 48 Course List
 
This training provider offers a FREE online course:
Pennsylvania Child Welfare Resource Center
717-795-9048
Length of Course:  3 hrs.
Course Delivery Type:  Online
Cost of Course:  Free
Signs of Child Abuse covered:  Yes
Law Provisions for Child Abuse Training:  Yes
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PA Family Support Alliance offering virtual Mandated Reporter Training at no cost to mandated reporters in PA
 
This three-hour virtual training is approved by the Departments of Human Services, Education, and State and meets all requirements for training on recognizing and reporting child abuse (to include Act 126 for school employees).

It is also approved for continuing education credits under Act 31 (Department of State for health-related licenses) and Act 48 (Department of Education for teachers) at no cost. PFSA will submit your training verification to the Department of State or Education as appropriate on your behalf (details provided during training).

Please register for your preferred training date and time here: https://pafsa.org/mandated-reporter-training/

Each person must log in through separate devices, using the unique access link emailed to them after registration to receive credit.

For questions or to schedule a session specifically for your organization, please email PFSA at [email protected]

Please feel free to share this opportunity with others!

PA CHILD ABUSE CRIMINAL HISTORY CLEARANCE:
Beginning December 31, 2014, the Pennsylvania Child Abuse History Clearance can be submitted and paid for online through the Child Welfare Information Solution (CWIS) self-service portal, www.compass.state.pa.us/cwis Submitting an application online allows individual applicants to receive their results through an automated system that will notify the applicant once their results have been processed.  Applicants will be able to view and print their results online.  The self-service portal also provides the ability for organizations to create business accounts to prepay for child abuse clearances and have online access to the results.
 
Clearance Statements:
As of Dec. 31, 2014, requests for clearance statements (now called "certifications") may be made online at https://www.compass.state.pa.us/CWIS at a cost of $13.
 
Paper submissions of the clearance statement request form (CY113 Form) may be accessed via the same website.  Under Clearance Applications, click on Learn About Clearances, Click on FAQ in the upper right hand corner, Scroll down to Clearance Application, Click the + beside How do I apply for a Pennsylvania Child Abuse Clearance.  The link to download the form is located there.  Complete the form, and mail with appropriate payment to
 
The ChildLine and Abuse Registry,
Pennsylvania Department of Human Services,
P.O. Box 8170,
Harrisburg, PA 17105-8170. 
 
 Clearances for NEW EMPLOYEES must have been completed within one year from date of hire. Purpose of Request must be SCHOOL. (not volunteer).
 
PA STATE POLICE CRIMINAL RECORD CHECK:
Required by Act 34 of 1985 and Act 114 of 2006, as amended, for all prospective employees of public schools, private schools and their contractors' employees who will work in direct contact with children. Also required for "student teacher candidates". This is one of three required background checks or clearances.
 
To be provided by the applicant and reviewed by the school (or higher education administrator) prior to the applicant working in a position in which he will have direct contact with children.
 
Criminal history reports shall be no more than five (5) years old at the time of employment. See Act 114 of 2006 for further detailed information on PA background check requirements.
 
Click here to access PATCH-Pennsylvania Access to Criminal History Web Site:  https://epatch.state.pa.us/
 
Clearances for NEW EMPLOYEES must have been completed within one year from DATE OF HIRE.  Purpose of Request must be EMPLOYMENT.  Volunteer clearances cannot be accepted for Employment.
 
ARREST/CONVICTION REPORT AND CERTIFICATION FORM
(under Act 24 of 2011 and Act 82 of 2012)
 
Act 24 of 2011 contains a number of significant changes to the Pennsylvania Public School Code that are designed to enhance the safety of school children. Among the changes, Act 24 amends Section 111 of the School Code to expand the list of prohibitive criminal offenses and ensure that then-current school employees who may not have been subject to a previous background check were required to provide assurances that they had not been previously arrested or convicted of a Section 111(e) offense.
 
Additionally, Act 24 requires that all school employees complete and return to their school administrator a PDE Form 6004 (PDF) within 72 hours of any arrest or conviction of an offense listed in Section 111(e). If an employee refuses to submit the form, Act 24 requires that the School Administrator submit the employee to a new background check under Section 111.
Act 168 Sexual Misconduct/Abuse Disclosure
Pennsylvania Department of Education > Educators > Clearances/ Background Checks > Acts, Laws and Regulations > Act 168: Employment History Review

Act 168: Employment History Review
​As of December 22, 2014, a school entity or an independent contractor may not hire any applicant for a position in which the employee will have direct contact with children until the school entity has complied with the employment history review process delineated in Act 168 of 2014 (24 P.S. § 1-111.1). Guidance on the procedures and forms for the employment history review may be found in the Act 168 Basic Education Circular.